Quarterly Meeting Minutes
District Board of Supervisors
Thursday, January 26, 2012
Selectmen’s Room
Springfield Town Offices
Supervisors and Alternates present: Forrest Randall, Chair; Gary DeRosia, Cynthia Gibbs, Wayne Wheelock, Frank Heald, Joe Fromberger
Others present: Tom Kennedy, District Manager; Bob Forguites, District Treasurer; Mary T. O’Brien, District Clerk: George Murray
F. Randall called the meeting to order at 6:01 p.m.
1. Roll Call
Seven towns present (Cavendish by proxy) with 24 votes – quorum established.
2. Approve Minutes of October 27, 2011 Meeting
F. Heald made a motion to accept the minutes of the October 27, 2011 meeting. G. DeRosia seconded the motion. All voted in favor.
3. Treasurer’s Report
B. Forguites discussed the Profit and Loss vs. Actual figures through November 30, 2011. The income and expenses are on budget. The Balance Sheet is right about where it usually is. G. DeRosia made a motion to accept the Treasurer’s Report as presented. C. Gibbs seconded the motion. All voted in favor.
* Acceptance of Audit Report
B. Forguites discussed the audit. He noted that the District needs to adopt a new statement relative to the fund balances; what they are and what they’re used for. J. Fromberger made a motion to accept the Audit Report. W. Wheelock seconded the motion. J. Fromberger stated that the Executive Committee had reviewed the Audit Report and recommended that it be accepted. All voted in favor. The motion carried.
4. Discussion and Adoption of RFP for Solid Waste Services
T. Kennedy distributed the latest draft of “SW/SSWMD Request for Proposal January 26, 2012.” He explained the changes therein and stated that the existing contract could be renewed for one more year. The Executive Committee approved the revised RFP. J. Fromberger made a motion to ask the Executive Committee to finalize the RFP and have the manager send it out. G. DeRosia seconded the motion. All voted in favor.
5. Recycling Coordinator’s Report
M. T. O’Brien summarized the discussion at the recent Vermont Product Stewardship Council meeting that she attended. The main topic of the meeting was the proposed solid waste bill. The State wants to increase the stagnant recycling rate of about 30%. The bill, at this point, mandates free recycling collection and free leaf and yard waste collection. The Board discussed the ramifications of these unfunded mandates. G. DeRosia suggested that large generators be the first group to be mandated to divert food waste from the waste stream.
6. Update on Permanent HHW Collection Facility
T. Kennedy stated that the talks with Hartford concerning their facility had faltered because Hartford wants to co-share the costs of updating the building
7. Discussion of Tonnage Report
* Discussion of tonnage report
T. Kennedy noted that tonnage is down about 7%, but had no new figures since November.
8. Old Business
None
9. New Business
None
10. Adjourn
At 6:34 p.m., J. Fromberger made a motion to adjourn the meeting. All voted in favor.
Respectfully submitted,
Mary T. O’Brien
District Clerk
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