Supervisors present: Forrest Randall , Chair, H. Joseph Fromberger, Frank Heald, Mary Ann Remolador, Harold Igoe (alt.), Jeff Slade, Cynthia Gibbs, Derek Suursoo, Tom Kenyon

Others present: Tom Kennedy, Mary T. O’Brien, George Murray, Bob Forguites, Gloria Murray, Lou Bruso

F. Randall called the meeting to order at 6:00 p.m.

1. Roll Call
A quorum was established with eight towns represented.

2. Approve minutes of October 29, 2009 meeting
T. Kenyon made a motion to accept the minutes of the October 29, 2009 meeting as printed.
F. Heald seconded the motion. F. Heald asked that the minutes be corrected to include his name as having attended the October 29, 2009 meeting. D. Suursoo abstained; all others voted in favor.  Motion carried.

3. Treasurer’s Report
B. Forguites explained various aspects of the July through November 2009 P&L Statement and the budget. Investments came to the end of their term in December 2009 so B. Forguites rolled them over into a certificate of deposit for two years with an interest rate of 2.15%. D. Suursoo made a motion to accept the Treasurer’s Report as presented. J. Fromberger seconded the motion. J. Fromberger commended Mr. Forguites for doing as well as he did with the interest in the current financial environment. All voted in favor. Motion carried.

a) Discussion of Auditors’ Report
B. Forguites said that the Report was perfectly clean; the Manager’s Letter stated that “We did not identify any deficiencies in internal control that we consider to be material weaknesses…” Mr. Forguites said that very few audit reports contain that sentence. M. Remolador asked what “Charges for Services” meant on page 4, Table 2 of the Report. Mr. Forguites explained that on the revenue side, it refers to the District’s surcharge fee of $5.00/ton. C. Gibbs asked if the District would always have the surcharge fee. F. Randall replied that at one time there had been a per capita fee but that it was not likely to be imposed again. J. Fromberger said that now the District has a user-fee system and that the $5/ton surcharge is the smallest in the state of Vermont. All towns in the District are in receipt of a copy of the Auditors’ Report and it’s also on the District’s website.
D. Suursoo made a motion to accept the Auditors’ Report. J. Fromberger seconded the motion. All voted in favor.

4. Public Participation
None

5. Discussion of USDA Grant with Windham Solid Waste District
G. Murray of the Windham County SWD spoke about the FY10 grant which is for three districts: Windham, SW/WCSWMD, and the Londonderry Group, to conduct short, HHW collections throughout the districts. The mobile collections have been successful in Windham and the plan is to replicate them in the other two districts. L. Bruso, who was attending the meeting, is Chairman of Windham’s Planning Committee.

6. Request by Greater Upper Valley Solid Waste District to Support the Hartland Landfill
Discussion ensued about the request. F. Heald suggested tabling the issue until GUVSWD submits a business plan and has commitments for enough garbage to make building the landfill a feasible project. J. Fromberger made a motion to table the request. F. Heald seconded the motion. All voted in favor.

7. Legislative Update
a) Electronic Waste
T. Kennedy discussed the e-waste (electronic) legislation that is pending in the Vermont
Legislature. If it passes, Vermont will be the twenty-first state to have an e-waste law.
b) Paint
M. O’Brien discussed the proposed paint product stewardship bill. Currently, only Oregon has a paint product stewardship law, however, several other states are considering one.

8. Tonnage & Revenue Comparison report
T. Kennedy noted that the District’s tonnage is down about 3%.

9. Recycling Coordinator’s Report
M. O’Brien reviewed her monthly report which the supervisors, alternates, and associates would receive the following day via e-mail or regular mail.

10. New Business
None

11. Old Business
a) Update on NRRA’s report on transfer stations
T. Kennedy reported that Mike Durfor apologized for not having the report completed yet but that some of the numbers were not easy to come by. M. Durfor will attend the District’s April meeting to discuss the report.
b) Update on bylaws
T. Kennedy noted that the bylaws will be voted on at the April meeting.
c) Update on solid waste contract
T. Kennedy stated that the District would go out to bid in the spring and see what kinds of prices are proffered.

12. Adjourn
At 7:25 p.m., J. Fromberger made a motion to adjourn the meeting. D. Suursoo seconded the motion. All voted in favor. The motion passed.

Respectfully submitted,

Mary T. O’Brien