Board of Supervisors
Annual Meeting
Thursday, April 17, 2008, 6:00 p.m.
Springfield Selectmen’s Room, Springfield, Vermont
MINUTES
Members present: Joe Fromberger Forrest Randall George Timko
Derek Suursoo Cynthia Gibbs Harold Igoe
Art Lynds Jim Peplau Mary Helen Hawthorne
Tom Kenyon Paul Belaski Frank Heald (by proxy)
Attendees: Mary T. O’Brien Bob Forguites Tom Kennedy
Mike Durfor Dan Bustard
The Chair called the meeting to order at 6:05 p.m.
1. Roll Call
A quorum was established with nine towns represented.
2. Update on the NH/VT Project activities and the tax appeal case
Mr. Durfor updated the District members on the status of the NH/VT Solid Waste Project. He thanked the members for their trust and cooperation over the past four years. He stated that there were no more Project assets, nor Project liabilities – just cash – approximately $950,000.00, which the VT. District should receive approximately 43% or $408,000.00. Mr. Fromberger thanked Mr. Durfor. It was stated that the Executive Committee had decided not to pursue the tax appeal case. As a result of the Executive Committee’s decision, the Project will be effectively out of business as of April 30, 2008.
3. Minutes of October 24, 2007 meeting
Mr. Randall made a motion to approve the minutes of the October 24, 2007 meeting as published. Mr. Suursoo seconded the motion. All voted in favor; the motion passed.
4. Treasurer’s Report
Mr. Forguites discussed the “Profit and Loss Budget vs. Actual” report. It was decided that Cynthia Porter would run a list of the District bills with the treasurer’s report that is sent to District representatives.
5. Election of Officers
Mr. Forguites took over the chair of the meeting temporarily for the election of officers. Mr. Randall made a motion to nominate Joe Fromberger as Chair. All voted in favor. Mr. Suursoo made a motion to nominate Forrest Randall as Vice-Chair. All voted in favor. Mr. Suursoo made a motion to nominate Marjorie LaFlam as District Clerk. All voted in favor. Mr. Peplau made a motion to nominate Derek Suursoo, Frank Heald, and Gary DeRosia as Vermont District Executive Committee members. All voted in favor. Mr. Randall made a motion to appoint Bob Forguites as Treasurer. Mr. Suursoo seconded the motion. All voted in favor. Mr. Fromberger noted that the Chair, Vice-Chair and those three District members form the Vermont District Executive Committee. Mr. Kenyon made a motion to re-elect the current members of the NH/VT Solid Waste Project Executive Committee, Art Lynds, Jim Peplau, and Gary DeRosia, to continue to serve until the Project’s dissolution on April 30, 2008. Mr. Suursoo seconded the motion. All voted in favor.
6. Recycling Coordinator’s Report
Ms. O’Brien spoke about her work and answered questions. She said that textile sheds will be ordered for the towns of Rockingham, Cavendish and Springfield and Weathersfield. Mary also reminded the Supervisors of the Household Hazardous Waste Collection scheduled for May 31 in the towns of Springfield and Ludlow. The Springfield collection will be from 9:00 – 12:00 and Ludlow’s is from 9:00 to 11:00. Derek Suursoo suggested that the District take advantage of a potential volunteer pool through the Interact Program at Green Mountain High School. Mary stated that she would call the program coordinator.
7. District Manager’s Report
a. Mr. Kennedy noted that comments on the District’s Solid Waste Implementation Plan (SWIP) recently arrived from the State. He will respond with the required revisions. Mr. Fromberger stated that he would review Mr. Kennedy’s response and authorize him to send it in to the State. No one objected.
b. Mr. Kennedy noted that about 90% of the haulers in the District have registered. He will discuss with Steve Ankuda (attorney) whether or not the weights brought to the Gobin facility should be purposely disseminated at District meetings, a District Representative raised concerns about privacy issues in reporting the weights that different haulers bring to the facility.
c. Mr. Kennedy asked District representatives whether they wanted transfer stations to coordinate activities, perhaps do marketing on a District-wide basis. Would the representatives like to have a District-wide transfer station with single-stream recycling – maybe a public/private partnership. How about a permanent household hazardous waste facility? Mr. Fromberger mentioned the possibility of having the transfer stations open to every town in the District.
8. Future Meetings
Representatives discussed having quarterly meetings. The Executive Committee will meet once a month. Mr. Fromberger asked Mr. Kennedy to survey the representatives as to their preferred meeting day of the week. Once the meeting dates are set, Mr. Kennedy will send out a “save-the-dates” postcard to everyone. It was decided that the next meeting will be held on Thursday, May 22, 2008 to discuss the budget for July 1, 2008.
9. Other Business
Mr. Lynds asked where the funds from the dissolution of the New Hampshire/Vermont Project would go. Mr. Forguites replied that the money will go into an investment account. Mr. Lynds asked the representatives to ask their towns what they want to do for recycling; do they want to change anything? Do towns have recycling goals?
10. Adjourn
Mr. Suursoo made a motion to adjourn at 7:50 p.m.
Respectfully submitted,
Mary T. O’Brien
